Overview
E-AGENDA is a web-based Meeting agenda Management Solution designed to simplify every aspect of the agenda creation process, from the submission of proposed agenda items to the publication of the final agenda packet.
E-AGENDA manages and automate the issuing of the agendas of the boards and commissions electronically. E-AGENDA also provides logging of all actions that have been made on the agendas. The adoption of the work-flow engine allows the electronic agenda to route through the department to the authorized personnel. And with the notification module embedded authorized personnel will stay informed with the process status.
It ensures faster, smarter agenda management, resolutions follow up Management and Action items management processes without requiring users to change the way they work.
Features
1. Image and Document Tools
1-1 Scan paper files directly into Agenda Manager to add supporting documentation to agenda items.
1-2 Attach unlimited files to agenda items as supporting documentation.
2. System Administration
Create workflows for agenda item approval, including required and conditional approvers.
2-1 Schedule individual meetings or create recurring meetings that will be automatically scheduled.
2-2 Allow observer-only and notification-only users in agenda process.
3. Security
3-1 Restrict access to software to those with Agenda Manager user accounts.
3-2 Secure agenda items and associated information through permissions and privileges assigned to users or groups.
3-3 Support for SSL secure communication.
Benefits
1- Accelerate agenda building & distribution
2- Streamline approval of items & support material
3- Streamline post-meeting and meeting activities and documentation
4- Simplify creating minutes compilation & distribution
5- Real-time, on-line access to agenda information
6- Elimination of re-keying of agenda items
7- Reduced inquiries for agenda copies-published agenda and minutes to intranet and Internet
8- Significant cost savings resulting from the need to produce fewer bound copies of agendas
9- Paperless environment